Benefit: Tab organisation facilitates quick, easy navigation. Use tabs to quickly move from the booking grid to event management details, customer contacts, venues, suppliers and more.

Benefit: Wizards will guide you through the important steps of a booking and make the system user-friendly (especially for users with minimal computer experience or new employees). This saves time and ensures that all necessary information is captured.

Benefit: Flexible options for differing business needs. Please ask our sales and support representatives whether a Microsoft Access or Microsoft SQL database would best suit your budget, current business requirements and future scalability needs.

Benefit: EventPro is committed to incorporating customer suggestions and newer technologies to ensure that the software remains the most advanced venue, facility and event management package. 24/7 access to updates is included with the Upgrade Protection Plan.

Benefit: Customise the access of each user to various specific areas of EventPro. Allow some users administrative rights, some other users access to the specific areas they require, while giving other users view-only rights.

Benefit: The internal reminder system creates 'Actions' - automatic pop up windows that notify users of impending tasks and to-do's. Create reminders for one person or a group of people. EventPro Actions create your essential Event Timelines and Critical Paths.

Benefit: Quickly and easily drag and drop events from one location to another and/or from one starting date to another.

Benefit: Receive automatic notification of changes to an event and send email messages to clients and co-workers directly. You may choose to setup an automatic email to be sent to your Finance Department every time a new client company is created in EventPro so they can have an account code ready for them in advance in your finance system.

Benefit: Email standard contact letters (letter templates) and reports with any M.A.P.I compliant email program such as Microsoft Outlook. Email directly from the system and capture client contact information and email addresses. Mail Merge the client details into the body of the email to automatically give your emails that personal touch.

Benefit: Save time by defining or importing all form letters. Merge fields automatically include all customer information.

Benefit: View an overall snapshot of your events on a single easy to view screen. A user definable colour code allows easy identification of the status of each event. The Booking Calendar can be viewed daily, weekly, monthly or yearly and your personal default preference can be set.

Benefit: Turn off any event maintenance tabs that aren't needed. Easily turn them back on if you ever have a need for them in the future.

Benefit: Preset catering configurations for buffet and served menus. Set your catering prices at the menu level, item level, or both. Quantity per person settings for each item and item level preparation notes are just some of EventPro's advanced catering management features.

Benefit: Preset beverage configurations for different pricing options. Per drink, per person, cash bar and dry till options are all easily handled in EventPro.

Benefit: Define location setup types (e.g. Theatre Style), set the maximum capacity for each setup type in each location then receive automatic warnings when any staff member tries to book over these pre-defined limits. Even pre-define your setup and teardown hours for each different setup type in each location so that these times get automatically filled in during the Booking Wizard.

Benefit: Quickly view each location’s room dimensions and special features that are available or built-in (e.g. built-in podium). This is a wonderful feature for all staff but especially for any new staff who don't know all of the ins and outs of your facility yet.

Benefit: Easily view event information from the detailed Event Management Screen - add setup equipment, staffing, catering, beverages, miscellaneous resources, room layout images and event related documents or easily view customer details and discounts from the Event Management Screen.

Benefit: Set cost and price editing rights to setup, staffing, catering and beverage groups.

Benefit: Define the days your office is closed to prevent accidentally booking an event on those days. You can also use restrictions to display clearly on the Booking Calendar that it's a public holiday or particular locations are unavailable due to maintenance. Even display any major external events that are happening around the city which may impact on your business, the choice is all yours.

Benefit: Update event start and end times easily, even for repetitive bookings in one easy process.

Benefit: Save and export reports in a range of formatting options including: PDF, Excel, HTML and RTF or as a JPEG file.

Benefit: Easily create clear, accurate and professional room setup plans. Even send the floor plans to your client as a PDF attached to an email all from within EventPro.

Benefit: Comments tabs allow the entering of specific event information. Each location and resource item within an event also has its own comments area which can be printed in numerous report formats.

Benefit: Define client sub-groups and assign client discounts or custom rates according to their category.

Benefit: Record events the client has booked, every contact you've had with the client and the contact people associated with them. Ask about EventPro's advanced Customer Relationship Management (CRM) features.

Benefit: View a complete financial summary of each event, including profit/loss and margins.

Benefit: Produce invoices individually or create monthly or periodic batches of invoices then easily export invoicing data to third party accounting packages*. Whether creating invoices individually or in periodic batches, all invoices are automatically created from existing event details. Avoiding the tedious re-keying of data also alleviates costly data entry mistakes.

*Accounting packages we support:

Benefit: Get fast, detailed information with professionally designed, built in reports, or customise reports with the report explorer.

*Producing new reports requires previous experience with SQL scripts and report building.